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Office Manager / Executive Assistant to CEO (UAE National) Y2024 at Emirates Investment Authority
, United Arab Emirates
Job Descrption
The Executive Assistant is responsible for managing the itinerary, documentation and record keeping for the CEO Office. They play a key role is ensuring an effective and efficient use of the CEO’s time through careful and swift prioritization, organisation and documentation management.
Responsibilities
- Manage meetings for the CEO ensuring the calendars, agenda / topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
- Liaise with relevant departments to ensure the CEO’s time is appropriately prioritized and used effectively to meet the CEO and organisation’s needs.
- Ensure adequate systems are developed and operated to ensure all CEO office correspondence is appropriately filed and archived (both electronically and physically)
- Effectively track and follow-up on matters requiring action from internal and external departments.
- Maintain a clear and full contacts record for the CEO.
- Accurately complete and personal and corporate travel booking requests given by the CEO
- Manage the CEO office mail and courier to ensure correspondence is delivered quickly to the right people and overnight correspondence is delivered to the CEO.
- Updating the CEO gift registry to comply with the Code of Business Conduct and Ethics policy
- Screening the CEO telephone calls, enquiries and requests, and handling them in appropriate manner.
- Translation of letters and emails from English to Arabic and vice versa.
- Drafting and editing formal letters in both Arabic & English.
- Maintain confidentiality of information and documentation routed through CEO’s office.
- Handling the paper work and preparing for the EXCOM, MC, IC, and any other meetings or interviews.
- Any other duties might be requested by the CEO including minute taking
Requirements
- Must be UAE National
- Bachelor’s degree / Higher Diploma
- Relevant professional certificates an advantage
- Proven experience, minimum 10 years, in a similar role or in Executive Assistant role working with Senior Executives.
- Excellent knowledge of IT tools, mainly Microsoft Office
- Fluent in written and spoken English and Arabic
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