Job Description Summary

Job Description

Role Summary/Purpose:   

Proactively provide a range of administrative support for the GE Vernova Vice President of Tax, Transformation, FP&A, Internal Audit, and the GE Vernova Treasurer as well as coordination / support, as needed, for the senior functional team.  Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals.   Operate as part of a team that works together and provides back-up support to other administrative staff as needed. 

Essential Responsibilities: 

• Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple staff members 

• Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses.   Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way 

• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments 

• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed 

• Manage a range of general administrative services including: documentation management/file set up and maintenance, invoice processing, etc. 

• Anticipate, identify, analyze and solve issues/conflicts independently and discretely 

• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences  

• Handle confidential data and matters discreetly and professionally  

• Work as a team player with other assistants and teams 

• Special projects as required 

Qualifications/Requirements: 

• Bachelor’s degree or High School diploma and five years’ work experience, or equivalent experience/ knowledge

• Relevant experience in a C-suite executive support role 

• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment  

• Ability to successfully manage competing priorities  

• Highly results driven with exceptional follow through  

Desired Characteristics: 

• Outstanding interpersonal skills  

• A collaborative team player yet able to work independently