Senior Team Administrator
Location – Swindon
Contract Type – Permanent
Working Hours – Full time
Closing Date – 25 April 2024
Main Purpose of the Role
Responsible for managing and delivering of the administrative duties within the Global Real Estate and Facility Management Team and Property Team in the UK including coordinating with management to identify process and operations improvement opportunities. The broad remit requires a highly organised mind managing team coordination activities, data management and administrative tasks.
Key Responsibilities
Impose information management strategy for TCI in the UK
Understanding of current data held across multiple areas and platforms to inform a consolidated approach.
Standardise process documentation and workflows across multiple tasks
Understanding of processes and defined principles as determined by RWETI Bic Cloud to ensure consistency of approach across UK team against German requirements.
Management of shared drive and SharePoint information
Evaluate information stored and engage with team colleagues to determine the need to retain, the format retained in and whether we are fulfilling obligations.
Management of bespoke deed room database and filing system
Existing database to be interrogated and understood to support the Real Estate team in extracting and filing documentation pertaining to the RWE property portfolio.
Management of warranties & insurance database
Maintaining the database, capturing new and expired policy documentation.
Compliance reporting collation and dissemination
Supporting the Snr Technical Facilities Compliance Manager and wider FM team in compiling information pertaining to quarterly reporting, reaching out to the site wide enablers to provide the relevant documentation in advance of need.
Sustainability information consolidation
Supporting the Snr. Technical Facilities Compliance Manager and wider FM team in compiling information pertaining to future planned reporting requirements.
Team coordination to include training, certification renewal, leave calendars, accommodation & travel
Through RWE’s recognized portals ensure the arrangements for the team are managed as required and reviewed periodically to ensure team members are supported.
Back up role for local raising of purchase requisitions & orders
SAP processing understood to support team in acting as a layer of resilience in meeting our obligations to our supplier base.
Coordination/scheduling of supplier meetings to include releasing agendas, capturing accurate minutes and follow up
Attendance of meetings in person/online and supporting the management team in capturing information in detail for onward sharing with RWE stakeholders ensuring actions are captured and followed up.
Knowledge & Skills
- Demonstrable track record of information management and process implementation
- Ability to juggle multiple tasks prioritizing accordingly whilst managing the expectations of stakeholders and customers
- Experience in team coordination and administration
- Demonstrable high level of experience across the Microsoft primary suite of products
- Strong communication and negotiating skills
- Ability to deliver best practice solutions in a proactive and autonomous manner
RWE is part of the vital infrastructure. Therefore, we screen all our new employees, to the extent that it is relevant to the position.
What we will offer you
- An expected starting salary from £27,660 to £32,541 depending on experience and up to 5% annual bonus
- A personal retirement savings plan – if you put in 5% we will top up by a further 10% and you will get life assurance worth 4 x annual salary
- 25 days annual leave plus bank holidays, pro-rata
- Company Paid Private Medical Insurance for you
- Free access to our on-site gym facilities and classes
- Free parking (including electric vehicle charging points)
- Subsidised canteen facilities
- One free professional membership subscription
- Access to flexible benefits such as Critical Illness, Dental Plan, Health Cash Plan, Share Incentive Plan, Cycle2Work, Electric Car Lease Scheme, Buy Additional Annual Leave and retail savings scheme
- Occupational Health support services for your wellbeing
- Access to our employee assistance programme in times of need
- Up to 2 days volunteering a year
- Flexible working time arrangements through hybrid working within the framework of operational possibilities
To view a preview of our benefits site ‘YourHub’ and see some of the other benefits we have on offer please visit https://www.edenred.co.uk/campaigns/rwe-yourhub/index.html
Working at RWE
To find out more about what it’s like to work at one of Europe’s largest energy companies and what we are all about we have a wealth of information on our Careers pages. https://www.rwe.com/en/rwe-careers-portal
Here you can meet some of the team, find out more about Diversity at RWE, what your onboarding will look like and some FAQs.
Equal Opportunities
We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Our energy for a sustainable life
RWE represents change, innovation and sustainability. As one of the world’s leading generators of electricity from renewable energy sources, we aim to be carbon-neutral by 2040 and to enable a sustainable life for people around the world. To achieve this, we are looking for dynamic and motivated people to join us in creating a sustainable and secure energy future.
RWE in the UK
RWE Technology International GmbH is a global leader for technical consultation services in the energy sector.
We help organisations shape their mining, thermal generation, renewable energies and plant operation activities more efficiently. We provide solutions along the project value chain that are tailored to the needs of our clients – from planning and construction to operation and dismantling of industrial energy plants. In doing so, we contribute to clean, reliable and affordable electricity – and a sustainable life.
Any questions? Contact in Recruiting: Lucille Mugodi, M: +44 7741 191 330 | E: lucille.mugodi@rwe.com. Please note we do not accept speculative CVs from any recruitment agencies.
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