BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.
Administrative Assistant
JOB SUMMARY
To provide administrative support to the Component Operations Department, servicing a limited group of professionals and performing administrative and general support duties with access to private information and files. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Performs responsibilities in such a way as to project the appropriate professional image of the Company. Has developed specialized knowledge/skills in own area.
RESPONSIBILITIES
Employee Information Maintenance
- Inputs salary timesheets on a weekly basis for absorption using our ERP system (Visibility).
- Monitors and inputs training, absenteeism and vacation information using in-house applications as well as SAP.
Budgets
- Monitors the accounting budget and compares with the actual budget, looks for areas of overrun and discusses issues/concerns with appropriate personnel (i.e. Accounting Dept. or manager).
- Supports the issuing of weekly cost centre headcount reports.
Quality Program
- Assists with updating Quality Program documents.
Prepare Reports
- Prepares reports using Microsoft Word, Excel and PowerPoint on a monthly and annual basis for Director and other professionals in the section.
- Compiles data and issues performance metrics on a weekly basis.
- Prepares expense reports.
Office Administration
- Responsible for the coordination and scheduling of meetings, presentations and customer visits. Gathers and prepares necessary materials and/or equipment. Assures the planning and coordination of the Vice President, Components calendar of events; schedules appointments and prepares detailed itineraries complete with travel accommodations, etc.
- Composes and issues internal and external communications. Answers routine questions and furnishes information.
- Manages challenging and competing priorities and ensures time is allocated effectively to improve day-to-day efficiency.
- Interacts with management at all levels while exercising good judgment and discretion through clear and responsive communication.
QUALIFICATIONS
- In-depth knowledge of business office processes and practices acquired through a minimum of five years’ experience in a senior administrative support role.
- Excellent computer skills – Microsoft Word, Excel, PowerPoint, and Outlook.
- Outstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently.
- Has sharp attention to detail with the ability to anticipate problems to prevent delays and ensure success (i.e. scheduling conflicts, meeting attendees out of the office, etc.).
- Practices good judgment, discretion, and confidentiality of sensitive information regarding department activities.
- Superior problem solving, time management and organizational skills with a commitment to process improvement.
- Flexibility to work evenings/weekends if required.
The base salary range for this position in [[Ontario]] at the start of employment is expected to be between $[[46000]] and $[[66000]] per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.
Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.
BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.
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