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About Duke University Hospital

Pursue your passion for caring with Duke University Hospital in Durham, North Carolina, which is consistently ranked among the best in the United States and is the number one hospital in North Carolina, according to U.S. News and World Report for 2023-2024. Duke University Hospital is the largest of Duke Health's three hospitals and features 1048 patient beds, 65 operating rooms, as well as comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center, an endo-surgery center, and more.

General Description of the Job Class

Coordinate and participate in a variety of duties involved in the collection, interpretation and documentation of data in support of research and/or information gathering activities in regards to mandated government reporting to CIBMTR for patients transplanted at Duke University Medical Center.

Primary responsibilities include:

• Collect and submit reliable data into ABMT and CIBMTR database (>1.5% error rate)

• Responsible for accurate and timely data transmission

• Attend ASBMT/CIBMTR Conferences as appropriate

• Utilize software applications for data collection and analysis

• Prepare for and participate in CIBMTR/FACT audits

• Liaison between CIBMTR and ABMT Program

• Support organization’s efforts to maintain compliance with regulations and accreditation standards.

Coordinate and participate in a variety of duties involved in collecting, interpreting, documenting and summarizing descriptive, analytical and evaluative data in support of research and/or information gathering activities to ensure timely completion of all government mandated CIBMTR as specified by the C.Y. Bill Young Legislative.

Establish procedures for the procurement of data through observation, interviewing, analyzing records and other sources to ensure Duke ABMT meets the CPI goals for each quarter of the year.

Coordinate the preparation of reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.

Recommend new methods for collection and documentation of data; write and revise procedural manuals for Division of Hematologic Malignancy and Cellular Therapy as required.

Assist in training of new personnel.

Assist Clinical Research Coordinator and Computer Programmer develop efficient means to transfer recorded clinical research documentation to CIBMTR via FormsNet3.

Preparation of clinical research information to support audit reviews conducted by internal and external sources of Duke.

Process patients’ consents and scan all patient related documents into Docuware document management system.

Gather and prepare insurance packets to assist financial coordinators in obtaining approvals for patients coming to transplant.

Gather and prepare workup packets for clinical review and sign-off prior to patient’s beginning the transplant process as a “safety” precaution.

ABMT database capture necessary for clinical research, financial and CIBMTR reporting (must be accurate, efficient and timely) to ensure internal and external needs of the institution are met.

Ability to track assigned patients’ status (i.e. work-up, unit, clinic, mobilization, pheresis, follow-up), check unit and daily lists.

Prepare reports from database to include monthly reports and other reports requested.

Other duties include:

• Identify opportunities for improved performance.

• Analyze data to identify adverse trends and /or undesirable performance.

• Utilize performance improvement techniques and methodologies.

• Assists with implementation strategies for enhancing performance.

• Evaluate effectiveness of improvement strategy through sustained monitoring of performance.

• Serve as a resource on performance improvement and compliance as it relates to organizational role.

• Produce reports of performance improvement and compliance.

• Develop, maintains and enhances knowledge through orientation, self-evaluation and professional development.

Perform other related duties incidental to the work described herein.

Minimum Qualifications

Education

Work requires knowledge of basic mathematics, data collection, and research principles normally acquired through an associate's degree.

Experience

Work requires one year of experience in research or a clerical setting to become familiar with the basic techniques and methods used to collect, compile, verify and store information. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Degrees, Licensures, Certifications

N/A

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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