Accounts Receivable & Accounts Payable Clerk

Application Deadline: 29 March 2024

Department: Finance

Employment Type: Full Time

Location: Oslo (NO), Hamburg (DE), or London (UK).

Reporting To: Lara Bischof

Description

What you will be doing

1. Accounts Payable
   • Review bills which have been pre-loaded into our ERP system for accuracy, correct any data quality issues and ensure expenses are allocated to the correct GL account and department.
   • Follow up on approvals with stakeholders across the business.
   • Review employee expense claims to ensure data has been entered correctly and appropriate receipts have been included.
2. Accounts Receivable
   • Issue invoices to customers.
   • Manage our Accounts Receivable tool, which automates standardized reminders to customers.
   • Communicate with customers directly on topics related to vendor setup and collection of overdue balances.
   • Work in close collaboration with the Customer Success team on the collection of overdue balances from their customers.
3. Process improvements & reporting
   • Identify opportunities for further streamlining of our processes and take ownership of small projects to facilitate this.
   • Report on KPIs relevant to the AR & AP cycle.
4. Team work:
   • Adopt a ‘finance as an enabler’ mindset, working to make the lives of the wider Xeneta team easier.
   • Demonstrate strong interpersonal understanding with awareness of cultural differences within the team and the company overall. 

Your Profile and Experience

• Experience with similar roles and tasks from a full-time role or part-time during studies.
• Familiarity with financial software and ERP systems (Netsuite).
• Proficiency in Microsoft Excel.
• A keen eye for detail and accuracy.
• Structured with good time management skill, able to handle multiple tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication skills, both written and verbal.
• Proactive and adaptable mindset, with the ability to thrive in a fast-paced, entrepreneurial environment.

What we offer

• You will be a part of a growing company that is currently redefining a multi-million-dollar industry through a period of unprecedented upheaval. Your work will have significant impact on this.
• You will work together with highly motivated colleagues who are curious to learn something new from you, and to teach you what they are good at.
• You will enjoy our generous vacation plan: 5-10 extra paid days off around public holidays throughout the year, in addition to 5 weeks of paid vacation.
• You can educate yourself during work hours: you can spend several hours each month attending courses, reading books, getting involved in the product management community. We will cover courses, books, and conference fees for you.
• We value work-life balance, and we want to make sure you can spend quality time with your family or enjoy your hobbies when your workday is over.
• We will help you grow your career: our managers will help identify areas of improvement for you, either if you want to grow into a specialist in your field, or if you want to eventually go into leadership / management direction.
• We have flexible working hours (core time with meetings is 10:00 to 15:00, the rest is up to you) and you can work remotely for extended periods of time when needed.

• Our Impact: We’re category leaders digitalizing the way ocean and air freight is procured bringing on-demand actionable data to all industry stakeholders. We’re moving fast.
• Our Technology: Deep data analytics and integrations coupled with a scalable, sleek and beautiful user interface.
• Our Customers: Big companies like Nestle, Electrolux, ABB, John Deere, Unilever, Puma and many others.
• Our Team: Shipping, consulting and tech all-stars on our roster
• Our Values: We are one. Variety and fairness. Transparency builds trust. Modernization through data.