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Job Descrption
Exams Administrator
Application Deadline: 29 February 2024
Department: Quality
Employment Type: Full Time
Location: Harborne, Birmingham, UK
Compensation: £17,160 - £18,439 / year
Description
We are looking for a proactive, enthusiastic Administrator to join our Exams Team. To support the Exams Officer to manage and complete the administration and invigilation of all internal and external exams/assessments and to assist with the administration of learner records, registrations and certification. The post holder will actively promote equality, diversity and inclusion in all aspects of college life and ensure it is at the heart of all that we do.The role is 30 hours per week over 4 days, 52 weeks.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Key Responsibilities
Supporting Registration, Exams & Certification Administration:· To assist in all areas of exams, registration and certification administration where required
· To provide administrative support to the Exams Officer, contributing to the recording of learner aims and the ILR
· To liaise with teams across College, students and families as well as varying Awarding Bodies
Supporting the Co-ordination and Under-taking of Exams:
· To assist with the ordering of papers in required formats from awarding bodies and secure storage
· To assist the Exams Officer to ensure all internal and external student examinations are effectively planned and organised in a timely manner in accordance with exam regulations
· To support the Exams Officer in the co-ordination and supervision of the team of invigilators, making detailed arrangements for each exam sitting
· To plan and produce timetables, seating plans and desk cards for all exams
· To arrange the printing of exam papers and delivery/collection of exam materials to and from all exam rooms.
· To undertake exam invigilation in line with JCQ and Awarding Body requirements
· To support the Exam Contingency instructions
· To support the Exams Officer with collating Access Arrangement reports and ensuring appropriate levels of support are in place during exams
· Be aware of and comply with policies and procedures relating to child protection and safeguarding; health and safety and security; confidentiality and data protection and complete online training, when directed
Personal Development· Participate in learning and development activity relevant to performance in the post or to the College as a whole Other Duties· Undertake any other duties not listed above that are commensurate with the role, as directed by the Exams Officer or Assistant Principal Quality & MIS Manager.
Skills, Knowledge and Expertise
- Minimum of Level 2 in English & Maths
- Ability to use Microsoft software including Excel, Word and Outlook and IT systems
- Ability to manage high volume workload in a busy office, maintaining a high level of personal organisation and meeting deadlines
- Ability to use online portals, platforms and Management Information systems
- Ability to function well as an effective member of a team and demonstrate team working to deliver a comprehensive and consistent service
- Ability to build effective relationships with teams and students, inspiring trust and confidence
- Attention to detail and high level of accuracy, ensuring tasks are completed on time to required standards
- Ability to solve problems, make good judgements and take decisions
- Ability to interpret and follow exam regulations and requirements to enable students
- Ability to meet our core values of Enabling, Excellence, Respect, Integrity, Inclusion and Collaboration
- Ability to be calm, flexible and approachable
- Actively undertakes personal development and seeks out opportunities to learn
- Ability to identify improvements and make changes based on best practice
How to apply
We look forward to receiving your application and knowing more about your qualifications, skills,personal qualities and experience that you would bring to the role and to QAC. Please take time to
review the job description above.
Please upload a CV/Resume* with details of your full employment history (since leaving school,
including education, employment and voluntary work) including reasons for any gaps in
employment. This should also include a statement of the personal qualities and experience you
believe are relevant to your suitability for the post and how this meets the job description and
person specification requirements. Your CV/Resume* will be re-produced in a standard format by
the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from
engaging in regulated activity relevant to children. The College's Safeguarding Policies are
available here
As part of our commitment to safer recruitment, and in line with updated guidance published in
September 2022, we will carry out an online search of all shortlisted candidates. This search may
enable us to identify any incidents or issues that have happened, and publicly available for review
online, which we may wish to explore with you in further detail during the interview process. As part
of your application we have asked you to provide the account names, usernames and/or handles for
any social media platform that you use, as well as the names of any websites that you own, post on,
or contribute to. A Google search will also be conducted. These checks will only be conducted if you
are shortlisted for interview. Please see our safer recruitment and selection policy for further
information.
Complete form below to directly Send your CV / Linkedin Profile to Exams Administrator at Queen Alexandra College.
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