Advitech is the founding company of Emergent Group. It is a multi-disciplinary engineering and technical sciences company that provides high-level engineering and environmental services, advice, and management for multiple sectors including energy, agriculture, infrastructure, government and resources.  We have contributed to large and diverse projects including the iconic telescope, upgrades of Sydney Opera House theatres, sustainable housing projects in remote NT and large scale battery projects. As our business continues to expand and grow, we have identified a new opportunity for a Project Coordinator to support our engineering and environmental projects.

About the Role

The Project Administrator is the go-to specialist on job creation, administration and closure in our business management system, Business Central.  You will liaise with the Job Coordinators to ensure optimal job structure, provide periodic reports on a job’s expenditure and estimate-to-complete, prepare draft invoices, and close out completed jobs. 

You will contribute to the development of project reporting practices and processes utilising Business Central to assist the lead engineer in managing each job budget vs actual performance. 

Requirements

• Develop Advitech project monitoring format(s), including traffic light summaries to flag current or impending issues or appropriate Jet reports
• Develop and maintain ‘active’ jobs reporting schedule with all associated Job Coordinators
• Compile periodic project report of all ‘active’ jobs:
  - distribute ‘all-green’ reports to relevant Job Coordinators
  - discuss any flagged reports with relevant Job Coordinators
• Develop invoicing schedule for each ‘active job’ with relevant Job Coordinator at job kick-off
• Prepare planned invoicing ‘task lines’ for review/edit/release by relevant PM/Job Coordinator
• Provide summary of flagged reports for management meetings
• Participate in post-project ‘lessons learned’ sessions

About You

To be successful in this role, you will meet the following essential criteria:

• Demonstrable experience in this type of role using Business Central or a similar business management system
• Minimum of 5 years of experience in a similar role, ideally with a consulting engineering provider
• Excellent communication and interpersonal skills
• An understanding of the bigger picture and ability to self-manage own workload while working well in a team
• Excellent attention to detail and the ability to prioritise and manage deadlines

Project Administrators meeting the following desirable criteria will be considered favourably:

• Experience in a consulting engineering environment
• A demonstrated history of participating in the development of job management practices and processes
• A history of working in a collegial team environment

About the Position

Position Type: Permanent – flexible work practices apply for this role.
Reports To: Principal Engineer – Projects
Location: Advitech office, located in the Emergent Group Headquarters, Newcastle. 
Salary: Competitive salary plus superannuation and generous income protection insurance, wellbeing vouchers, referral program bonus, overtime options, professional membership subsidies, and monthly Group lunches. 

Benefits

The wellbeing of our people is our top priority. Some of our benefits include:

• Industry leading training and development programs tailored to you
• A supportive and collaborative work environment
• Flexible work and leave arrangements including additional leave to reward loyalty
• Free car park including bike parking, showers and lockers
• Employee Assistance Program for you and your immediate family
• Social Club activities including monthly lunches

For more information on our EVP, visit our website.

To Apply

If you have the legal right to live and work in Australia, and want to be part of our great team, upload your resume and a cover letter addressing how you meet the requirements for this role.

We know teams perform best when they’re diverse and every team member feels like they belong. It’s our mission to unleash potential in every team. We are committed to creating a diverse and inclusive culture that promotes the skills and insights of all its people irrespective of their gender, ethnicity, ability, age or sexual orientation.

 We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant. We appreciate the time and effort it takes to prepare and submit your application. As a Circle Back Initiative Employer we are committed to reviewing and responding to every applicant. We don’t just contact the short-listed candidates, or leave you wondering.