Research Publications and Systems Administrator

UE05: £27,979 - £32,332 per annum, pro-rata at 0.5FTE for part time hours; approx. £13,989 - £16,166 per annum

College of Arts, Humanities and Social Science / School of Philosophy, Psychology and Language Sciences

Part time: 17.5 hours per week

Fixed Term: approx. 12 months (maternity cover)

The School of Philosophy, Psychology and Language Sciences is seeking to recruit a part time, fixed term Research Publications and Systems Administrator.

The Opportunity: 

The post holder will provide a high standard of administrative support relating to research publications, bibliographical metadata and open access. They will work closely with members of wider Research support team in Professional Services, as well as interact on a regular basis with all members of our academic community, meaning this role will deal with queries from a wide variety of stakeholders across the school.

The School of Philosophy, Psychology and Language Sciences provides an exciting work environment through its three subject areas that have a diverse and dynamic research and teaching portfolio. 

The post holder will actively support and contribute to the school’s success and will be encouraged to also deliver ideas for continuous improvement opportunities as they arise.

The role shall be based within Dugald Stewart Building. Opportunities for discussion on informal hybrid workplace arrangements can be discussed at the time of offer, however please note that some on campus working is required.

This post is fixed term for an expected duration of 12 months (maternity cover). 

Your skills and attributes for success

• Educated to at least vocational qualifications (N/SVQ 3, ONC or equivalent), plus work experience in a relevant role; or School education to standard grade or equivalent plus relevant work experience.
• Excellent written and verbal communication skills, and be able to communicate with a range of internal and external stakeholders.
• Good level of competence with Microsoft Office, and general IT literacy.
• Experience with databases/bibliographical metadata standards with the potential to master university-specific core systems.
• Excellent attention to detail, especially when dealing with high volumes of data.
• Previous experience working in an academic research environment or with digital archives/repositories would be highly desirable. 

Click here for a copy of the full job description.

As a valued member of our team you can expect: 

• A competitive salary of £27,979 - £32,332 per annum (pro-rata for part time)
• An exciting, positive, creative, challenging and rewarding place to work. 
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts and family-friendly initiatives. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits 

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. 

We particularly welcome applications from eligible candidates from under-represented groups, including racially minoritised individuals and all gender identities.

Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key notes for candidates 

The closing date for applications is Monday 13th May 2024. 

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone. 

Interviews are expected to be held in week commencing 27th May 2024. We aim to give candidates at least 1.5 weeks’ notice of the interview date. 

We ask you to include a current CV and cover letter with names of three referees who may be contacted at a later date (please note if you do not wish for anyone to be contacted until after an offer has been made). 

We invite candidates to use their cover letter to highlight professional and personal experiences that may be relevant to role. PPLS interview panels will take submitted documents into account when assessing applications in line with listed criteria, including acknowledging areas of potential impact such as caring responsibilities, family leave and health related matters. 

More information on how to submit your application can be found here.