Posting Open Until Filled
Salary Commensurate with experience
Supervision Received:
Management Analysts report to the Program Operations Assistant Manager/Lead, Program Operations Manager, and Program Operations Director.
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to various tasks. Senior Management Analysts require additional experience. Primary responsibilities include but are not limited to the following:
• Manage a variety of federally funded contracts that include but are not limited to HOME, HOME-ARP, CDBG, CDBG-CARES Act, ESG, ESG-Cares Act, HOPWA, HOPWA-Cares Act, and manage other grant contracts as established or as assigned
• Maintain a working knowledge of all grant program policies and procedures and follow these procedures as updated
• Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations
• Assist with the preparation and review of legislation
• Participate and complete assigned HUD training
• Participate in desk, full onsite, or virtual monitoring of sub-recipients
• Participate in quarterly sub-recipient training and provide technical assistance where needed or requested
• Assist with sub-recipients performance and evaluation reports
• Assist in the NOFA/evaluation process by reviewing and scoring assigned grant applications with detailed
reviews and feedback for recommendation of funding
• Monitor sub-recipients via IDIS, DRGR, HMIS, and other federal systems for compliance with HOPWA, ESG, CDBG, and HOME compliance triggers. Coordinate with the Office of Competitive Compliance
• Work with Financial Analysts to track and manage projects and assist in tracking program income received
• Assist in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department
• Assist in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables
• Maintain working knowledge of security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements, and other real estate documents as required
• Negotiates and prepares contracting with funded agencies within 60 days of award for various projects
• Collects and analyzes data submitted by agencies to report within Oracle, SharePoint, IDIS, DRGR, HMIS, and
other relevant databases to ensure accuracy Recommends corrective action
• Assist in performing project/task management for large-scale/ or complex construction and direct service contracts
• Review projects for applicability and level of Environmental Review required: Exempt, CENST, CEST, Environmental Assessment, or Environmental Impact Statement
• Review and assess documents assembled by developers, including project descriptions, budgets, acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information
• Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation, wetlands protection, noise abatement and control, sole source aquifers, and relocation plans
• Work collaboratively with all divisions of DGCD
• Senior Management Analysts will perform additional duties which include but are not limited to the specializations in managing all department and federal grants utilization and triggers of Section 3, Davis-Bacon, Uniform Relocation Act (URA), IDIS Flag Clearing, Project Acquisition, Project Rehabilitation, updating policies, increasing contract portfolio, tracking, and monitoring specialized information, or other applicable duties as assigned
• Position will perform other duties as assigned
Knowledge, Skills & Abilities
• Preference will be given to candidates that can demonstrate a strong familiarity and experience with State and Federal regulations regarding grant programs, including HOPWA, CDBG, HOME, ESG, Section 8 Moderate Rehab
• Knowledge of federal grant guidelines (i.e., 2 CFR Part 200, etc.)
• Knowledge of government programs and funding derived from various sources, including federal, state, and local allocations.
• Knowledge of municipal government administration and functions.
• Excellent team-working and participation skills (“Team Player”)
• Excellent verbal communication, interpersonal, and relationship-building skills to effectively work with various stakeholders.
• High energy and a passion for service and the city’s strategic direction, particularly in serving the City’s most vulnerable communities.
• High emotional intelligence.
• Highly industrious with a strong work ethic and a sense of urgency for action.
• Integrity and humility that encourages and inspires constituents, a strong sense of judgment/business discernment.
• Ability to thrive under pressure, consistently meeting expectations and commitments on tight deadlines, all while managing various tasks and relationships efficiently and meticulously.
• Ability to organize and synthesize work; ability to communicate effectively, both orally and in writing; ability to maintain effective working relationships; ability to gather, analyze, and synthesize data.
Minimum Education & Experience Requirement
A bachelor’s degree in a related field Relevant work experience with government entitlement programs and mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience
A degree can be substituted with relevant work experience in national program management, mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience.
Preferred Education & Experience: Master’s degree in a related field At least two years of direct experience in federal grants management related to CDBG, ESG, HOME, HOPWA, underwriting, project management, and fiscal management.
Licensures and Certifications
Driver’s license valid at the time of appointment and remain valid while in position.
Essential Capabilities and Work Environment
Physical, lifting, and sensory capabilities are required to perform the job successfully— typical environmental conditions associated with the job.
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