Company Description

About Viasat 

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Job Description

What You'll Do

• To support the Logistics Manager in running of Logistics department & Mail Room at 50 Finsbury Ave
• To process all Imports, Exports & Cross-Trade shipments for Inmarsat Corporate on a daily basis.  
• To assist the Logistics Manager and monitor export control guidelines and ensure licence requirements are met.
• To assist the Logistics Manager in liaising externally with freight forwarders & integrated couriers.
• Liaising with Internal Departments, HMRC (Revenue & Customs), BIS (Dept. of Business Innovation & Skills) and various Freight Forwarders as and when required.

Qualifications

The day-to-day

• Assisting in ensuring the Logistics Department and Goods in Mail room is managed and run efficiently and effectively on a daily basis and all customer service standards within the business are met.
• Assisting in ensuring the Logistics Department is run efficiently & effectively providing a high service level to all Inmarsat staff across the business globally.
• Ensuring processes are maintained in the mail room, goods are checked and recipients are kept up to date with goods in and out of the mail room
• Maintaining  stock levels  and dealing with housekeeping for logistics/mail room/loading bay
• Managing off site storage in and out of Finsbury Ave
• Continuous improvement to ways of working within good in, ensuring a slick operational process
• Completing shipping paperwork by making sure all documentation is completed correctly to meet all HMRC/BIS standards.
• Ensuring that all Department data is updated/completed correctly & filed/recorded accordingly on the Logistics shipping register.
• Managing the online shipping system throughout the business globally ensuring that all shipments are up to date on a daily basis.
• Coordinate shipments from door to door providing relevant updates for the team.
• Intrastat – Ensure that intrastat declarations are completed on a monthly basis for Burum, Fucino & Nemea, liaising direct with each site and finance.
• Paumalu, Hawaii Reporting - ensuring that all shipments received are declared on a monthly basis direct with the Paumalu site.
• HMRC Deferment – Manage and monitor all import VAT & Duty in respect of all consignments imported into the UK. Liaise direct with HMRC and finance department to ensure that the correct amounts Duty & VAT are paid each month as per the VAT certificate.

Relationship to others

• Reporting to the Logistics Manager 
• Overseeing and managing the Goods in department at 50 Finsbury Ave
• Liaising with internal departments with regards to all aspects of Logistics
• Liaising with Inmarsat contacts situated at all Inmarsat sites/offices globally

Decision Making

• Ensuring that all shipping paperwork is correct and compliant at all times.
• Demonstrating the ability to manage the logistics department in the absence of manager.
• Assessing and prioritising the activities carried out within the Goods-In Department
• Identifying the shipment and deciding on the best price for freight costs on all Inmarsat shipments.
• Classifying the equipment being shipped and ensuring that all shipments are compliant from an export control perspective.
• Identify if the equipment to be shipped is subject to the transport of dangerous goods IATA regulation.

What you'll Need

Demonstrable experience within the Logistics, Shipping or Freight Forwarding industry is essential as the position is an important coordinator role which is crucial in supporting the Logistics Manager and Assistant manager in ensuring that the Logistics department has full support in enabling the department to provide an effective customer service to the whole business on a global scale.

All candidates should possess the following:

• An understanding of UK Export control compliance procedures
• Awareness of Customs process codes (CPC) & Customs HS Codes.
• In house Logistics experience in a busy working environment.
• The ability to work on your own and manage the department in the absence of the Logistics manager.
• Good command of the English language, both written & oral
• Drive and enthusiasm, and the willingness to take on additional responsibility within the coordinator role.
• Good interpersonal skills with the ability to work as part of a team and to display flexibility, initiative and cooperation.
• Computer literate – Microsoft Word, Excel and Powerpoint.  

Additional Information

You must be eligible to work in this location advertised.

EEO statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.