Company Description

We are champions of rail, inspired to build a greener, more sustainable future of travel. Our purpose is our momentum. It makes us feel good because we know we’re doing good. As we lead the way to a greener future, we do it together. We’re all about connections - with each other, with our customers and with the world. Just as our platform brings the world together, it’s our ambition that connects us. We motivate each other to go beyond our limits, to experiment, to fail and to always grow. 

With over 110 million visits every month to our platform and £4.3 billion in net ticket sales, we're always innovating and making moves towards our final destination — a world where travel is as simple, seamless, and affordable as it should be. 

And we couldn't do any of it without our incredible people driving us forward. Today, we're a FTSE 250 company that's proudly home to more than 1000 Trainliners from over 60 nationalities across offices in London, Paris, Barcelona, Milan, Edinburgh, Berlin, Madrid and Brussels. It's this diversity that energises us and makes us stronger, helping us to achieve amazing things. 

With our sights firmly set on further European growth, there is no better time to jump on board this high-speed train and be part of our continued success. 

Job Description

Trainline is in a period of rapid scale with the People Team central to supporting the company’s ambition and growth plans. 

If you’re successful in your application, you’ll be joining an enthused and high performing team, one which prides itself on providing stellar service at every stage of the employee life cycle, from on-boarding to off-boarding and everything in between.

We support Trainliners in the UK, and our offices in France, Italy and Spain.

Responsibilities 

Reporting into our Senior People Operations Manager, you’ll work on all things HR and payroll, and be responsible for supporting employees across the business and helping to make Trainline a great place to work. You’ll provide high quality support in relation to both core HR and payroll processes and ad-hoc projects and quickly become an integral part of the team and wider business.

Day-to-day, you’ll be responsible for:

• Maintaining the records held in our HRIS (HiBob) ensuring accuracy and integrity at all times.
• Working with your colleagues in the People Ops team to monitor our People Mailbox and Slack channel, providing Trainliners with a professional level of assistance and support around HR process and policy, within our internal SLA time frames.
• Supporting Trainline’s onboarding and induction process including liaising with our Pre-Boarders and Recruiters to ensure that all Background and Right to Work checks are completed in a timely manner.
• Providing Trainliners with accurate and consistent support with regards to our policies, practices, and processes.
• Accurately running and processing monthly UK payroll.
• Supporting People BPs to manage our Absence, Performance Management, Salary Review, Learning & Development, and Employee Engagement processes.
• Collaborate and support Head of Reward with any cyclical Reward processes including data sharing and employee comms
• Working closely with our Accounts Payable team to handle and process invoices and POs.
• Improving, reviewing, and implementing People policies and procedures.
• Creating and working with weekly/monthly reports to ensure that our people data is consistent and accurate.
• Champion data, metrics and insights and use HR data to enable the wider team to make value-add decisions
• Work and lead on Adhoc People Operations projects as required, such as process changes, and system improvements to enhance the employee experience and People Team processes
• Collaborate with our Finance Team and take the lead with support of colleagues on Audits
• Provide first line support to People Advisor queries

Qualifications

We’re looking for a team player with a ‘roll your sleeves up’ attitude. A self-starter with a helpful, people-orientated demeanour and a high degree of integrity and confidentiality, someone itching expand upon their HR and payroll experience. Super-strong organisation and interpersonal skills are essential, and you’ll also bring the ability to work at pace and with agility.

A HR qualification isn’t necessary - as long as you can demonstrate your interest in HR and show a comprehensive understanding of HR processes and policies, we’ll provide you with the necessary professional development to make you an HR superhero.

We are also keen to have someone with some experience in processing payroll as we currently process this in the People Ops team, with our Out-Sourced payroll provider. Someone who is comfortable supporting employees and our Head of Tax on payroll related queries would be hugely beneficial.

This is fantastic opportunity for someone who is passionate about HR, keen to work in a fast-moving, forward-thinking technology business, and looking to develop their career.

This is a role based in the UK but as we also support offices in France, Spain and Italy so experience of working with employees in these countries would be helpful but is not essential.

Required Skills:

• Understanding of HR best practices and current regulations.
• Experience in processing payroll, a working knowledge of payroll processes and calculations, with a basic understanding in UK tax legislation.
• Excellent judgment and problem-solving skills.
• Strong knowledge of the hiring process and Right to Work/VISA legislation.
• Excellent verbal and written communication skills.
• Excellent attention to detail and strong numeracy skills.
• Strong organisational and time management skills.
• Proficiency in MS Office suite; word, excel, powerpoint etc.

Additional Information

Why should you jump on board? 

We pay special attention to learning and development and organise quarterly company learning days as well as offering a learning budget that can be put towards resources of your choice. We will cover the costs of your professional subscriptions and give you access to our very own learning platform. 

At Trainline, we care about the wellness of our employees. We host puppy therapy sessions, in-office yoga and run Mental Health First Aider training courses as well as having an Employee Assistance Program as one of our many company benefits.  

We regularly throw fun social events such pub quizzes, karaoke nights and our large-scale Summer and Winter Festivals every year. Additionally, we love hosting meetups in our amazing event spaces and having the opportunity to support internal and external community groups.  

We also hold companywide hackathons and our annual Trainline Tech Summit, which provides Trainliners with an opportunity to stand up and share their story, learnings, or new skills with their colleagues in a safe environment. 

Our flexi-first approach 
 
We believe in the importance of a healthy work-life balance and the value of a flexible workforce. Our flexi-first approach outlines our commitment to a hybrid way of working and our expectations of Trainliners. A key part of what makes Trainline special is our people and the value we get from the buzz and energy of our workplaces, and that’s why we’re proud to offer the best of both worlds. In practice this means in–office attendance at least 40% of the time over a 12-week period for all Trainliners. These in-office days are typically team led to help us connect, collaborate and create together.  

Our Values 

• Think Big - We're building the future of rail 

• Own It - We care about every customer, partner and journey 

• Do Good - We make a positive impact 

• Travel Together - We're one team 

Interested in finding out more about what it's like to work at Trainline? Why not check out what our employees say about us on Glassdoor? You can also find out more information by following us on LinkedIn or our 'Life at Trainline' Instagram account.  

We value open expression at Trainline, we believe it’s the diversity of experience, backgrounds and perspectives of our employees that makes us who we are. We encourage everybody to play a part in changing the way people travel across the world. 

#LI-JK1

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