Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM’s leading Urbanism + Planning end market are seeking a highly motivated and organized individual to join their dynamic team in Dubai as a Bid Coordinator. As an Administrator- Bids, you will play a crucial role in supporting the Urbanism and Planning team by supporting Bid Specialists in preparing the proposals and independently leads the preparation of the prequalification submissions as required. This position offers an exciting opportunity for an individual with strong communication, organizational, and project management skills to contribute to the success of AECOM's projects in the urbanism and planning sector.

Key Responsibilities:

1. Bid Coordination:
   • Collaborate with project managers, subject matter experts, and other stakeholders to develop winning bid strategies.
   • Assist the Bid Specialist in the bid coordination process, ensuring compliance with AECOM brand guidelines and meeting client requirements for formal and informal solicitations such as Letters of Interest (LOIs), Expressions of Interest (EOIs), Requests for Qualifications (RFQ), and Requests for Proposals (RFP).
   • Collect and compile proposal and presentation content from various sources, including company archives, sub-consulting firms, and technical content providers.
   • Coordinate document layouts, printing, and binding for final production of projects.
   • Manage the input of technical components and write non-technical sections.
   • Develop and edit simple graphics to enhance proposal visuals.
   • Thoroughly review and edit proposals to ensure clarity, coherence, and adherence to guidelines.
   • Submit completed proposals to clients.
   • Maintains a database of resumes and project profiles.
   • Formats resumes + project profiles as per required RFP format.
2. Proposal Development:
   • Prepare, edit, and format proposals, ensuring compliance with client requirements and AECOM's standards.
   • Work closely with technical teams to translate complex technical information into clear and compelling content.
   • Develop and maintain a library of standard proposal content for reuse and continuous improvement.
   • Coordinate the writing of Project Summaries post-proposal submission.
   • Maintain and update the proposal library and project profile library for reference and continuous improvement.
   • Review, filter, and distribute tenders received from online tender search services.
3. Quality Assurance:
   • Ensure all proposals meet high-quality standards, align with AECOM's branding guidelines, and effectively communicate the company's capabilities.
   • Conduct thorough quality checks to guarantee accuracy, completeness, and consistency in all proposal components.

Qualifications

• 5 years’ experience in a relevant role
• Relevant Diploma or Bachelor's Degree in any field. Applied Sciences, Design, Planning, Engineering or is a preference.
• Advanced skills in Microsoft applications such as Word and PowerPoint
• Proposal support experience, preferably within a professional services firm
• Excellent written communication skills including writing and editing – ability to communicate easily the required ideas or concept and tailor responses to client specifications
• Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity.
• Skills in Adobe Creative specifically InDesign

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.