Accounts Payable Senior Assistant

Reporting to: Accounts Payable Manager

About Us

Fremantle is a powerhouse of the TV and Film industry. We’re one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama, Film and Documentaries.

From critically acclaimed dramas like The Responder and Alice & Jack, to award winning films including The Hand of God and Priscilla, the buzziest documentaries such as House of Kardashian and Waco: American Apocalypse to incredible entertainment like The Rap Game, Too Hot to Handle, Idols and Got Talent - we produce content with global appeal.

Our purpose

We aspire to tell stories that connect people around the world. We believe our content should reflect and celebrate the world we live in and we want to create irresistible entertainment and engage with our audience. To achieve this, we must have people from all backgrounds and cultures working in our teams and on our shows, and we commit to creating opportunities for talent by being inclusive in all that we do.

Key Duties

• Supporting AP Supervisor & Manager to ensure smooth running of the Accounts Payable Function
• Cover for Supervisor in absence
• Responsible for Accounts Payable Sweden
• Provide day to day support to colleagues in the Stockholm office to ensure smooth process between us Verify all invoices received daily, ensuring high level of accuracy.                                                           Process all invoices received into cockpit.                                                                                                     Liaising with colleagues in Stockholm to ensure efficiency in how quickly queries are dealt with twice weekly payment runs
• Support with projects and conference calls to ensure the process is working to the best of its ability. May be required to travel to Stockholm to provide training sessions and show support for any training development
• Processing Weekly Payment Runs for UK Vendors & seeking correct approvals from AP Manager & Head of Finance business services
• Responsible for sending out weekly BACS totals to production accountants to aid them in monitoring the bank balances of their production accounts.
• Responsible for monthly INTRA company payment run
• Supporting the AP Clerk in capturing all incoming invoices onto SAP to ensure invoices are processed in a timely manner
• Capturing manual payments onto SAP
• Responsible for the double checking and posting of BACS related royalty headers received for weekly BACS payment run
• Support monthly Aged Creditor reporting and assist to resolve any balances over 60 days
• Attend Aged Creditors review meetings
• Supplier Statement reconciliations
• Responsible for amending existing vendor details when necessary using the Vendor Amendments Form by calling suppliers to ensure bank details are up to date and accurate before payment runs are produced
• Responsible for allocating NO PO invoices to relevant contacts within the business to prompt them to raise purchase orders
• Offer guidance and full training support for apprentice in AP team
• Hold weekly/fortnightly one to ones, monitor progress and gain feedback on progress
• Assist them daily with their job to ensure they are making the most out of their opportunity
• Provide support for apprentice portfolio they are required to complete as part of their qualification
• Attend regular meetings with apprentice talent coach to give feedback and constructive criticism if required

Ad-hoc duties:

• Processing large volumes of expense claims both cash expenses and credit card expenses
• Communicating with both internal and external contacts to ensure smooth running of AP process via email and telephone
• Maintain approver/dispatcher table maintenance
• Support with testing when required for projects and upgrades from GTRS
• Support AP team members where necessary with their individual job responsibilities
• Supporting responsibilities-
• When the AP Manager and AP Supervisor are out the office, Senior Accounts Payable Clerk responsible for managing team
• Cover for all duties of AP Supervisor when absent.

Qualifications & Experience

• Minimum 3 years solid Accounts Payable experience in a fast paced, high volume environment is essential
• Strong communication skills - both written and oral
• Professional attitude and ability to communicate with people at all levels
• Strong customer focus
• Good knowledge of SAP is essential
• Highly numerate and accurate with excellent attention to detail
• Good knowledge of Excel

Our benefits include: generous company pension, summer Fridays, audience tickets, personalized working, employee assistance programme, access to free courses and training, local discounts, free coffee and snacks in the office, cycle to work scheme, season ticket loan, business coaching sessions and volunteer days.

If you need any of this information in a different format or would like to suggest a different form of application, please contact careers@fremantle.com

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and  Facebook pages.

Company: FremantleMedia Group Ltd 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: W1T 1AL 

Job ID: 267653