Accounts Payable Assistant

Reporting to: Accounts Payable Manager                                   

Location: Stephen Street, London                                         

Contract: Permanent

Type of work: Hybrid working                     

About Us

Join the place creatives call home!

Fremantle is a powerhouse of the TV and Film industry. We’re one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.

From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.

Our purpose

We aspire to tell stories that connect people around the world. We believe our shows should reflect and celebrate the world we live in and we want to create irresistible entertainment and engage with our audience. To achieve this, we must have people from all backgrounds and cultures working in our teams and on our shows, and we commit to creating opportunities for talent by being inclusive in all that we do.

Job overview

Reporting to the Accounts Payable Manager, the Accounts Payable Assistant will be responsible for the processing of various invoices (Production show cost, Utilities etc.), varied payments runs for UK / Internationally and reconciliation of supplier accounts, Monthly Aged Creditors reporting, Staff Expenses.

About the team

The Accounts Payable Team of 6 is part of the Business Services team who provide a central accounting function for the Fremantle businesses in the UK and Internationally.

Here you’ll get to:

Invoice Processing

• Capturing of all incoming invoices onto SAP (Approx. 2,000 per month)
• Chasing the business unit or supplier if the PO number is not quoted.
• Capturing manual /Urgent payments onto SAP
• Identification and resolution of invoicing errors / queries

Payment Runs

• Daily/ Weekly & Monthly payment runs for UK / Internationally dealing with various currencies from around the world.
• Generate Artist / chaps payment proposals and obtain authorization of the runs.
• Upload of payment files to banking systems

Maintaining Supplier Accounts

• Reconcile supplier statements.
• Validating new vendors raised by the business units to prevent Fraudulent activity.
• Amend existing vendor details to ensure they are up to date.
• Liaise with external suppliers and internal departments to resolve queries.

Month end Activities

• Process and validation of all invoices by month end cut-off date
• Aged creditor reconciliation
• Invoice Cockpit Reviews

Ad-Hoc Duties

• Journals
• Processing expense claims
• Chasing the business for invoices that have not been approved.
• Maintaining Accounts Payable Mailbox
• Cover the AP Administrator clerk role.

We’re looking for:

• Excellent ability to multitask.
• Highly numerate with exceptional attention to detail
• Experience working across multiple Outlook inboxes.
• Well organized and ability to use own initiative.
• Able to work flexibly and effectively in variety of situations.
• Strong communication skills-both written and oral
• Strong customer focus
• Previous Accounts Payable experience is preferred however not essential

Our benefits include generous company pension, summer Fridays, audience tickets, hybrid working, employee assistance program, access to free courses and training, cycle to work scheme, season ticket loan, and volunteer days.

If you need any of this information in a different format or would like to suggest a different form of application, please contact careers@fremantle.com

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann. 

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and  Facebook pages.

Company: FremantleMedia Group Ltd 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: W1T 1AL 

Job ID: 263472