Closing Date: Friday 19th April 2024

Why this role matters

The Personal Assistant provides full administrative support to three leadership team members liaising regularly with senior management.

This role provides support directly to the leadership team, to ensure the smooth running of the Business Finance office, managing their own time and the priorities of the Directors to maximum effect to allow Business Finance to deliver on its purpose.

What you'll be doing

• Manage three leadership team member’s complex diary and daily schedule, ensuring enough time to prepare for meetings.
• Leads the prioritisation of the assigned leadership team member’s email inbox, filing emails correctly, and drawing attention to matters of importance.
• Develops strong working relationships with stakeholders and regularly connecting to align on priorities and build understanding.
• Coordinates the organisation of internal and external meetings across multiple sites and venues, booking the room or venue, facilitating online / virtual calls, arranging catering, seating plans, and arranging the clear up at the end of the meeting.
• Acts as the primary point of contact / call management for the office and virtual office.
• Screens and filters calls and visitors, acting as a gatekeeper.
• Delivers high quality support to meetings, such as preparation of reports and agendas, formatting and producing high quality presentations and taking minutes.

The skills you'll need

• Confidentiality: diplomacy and discretion in keeping sensitive strategic, commercial and personnel matters - confidentiality is paramount
• Time management and planning: strong skills in planning, organisation and time management, strong grasp of detail, working to deadlines and be able to identify opportunities for continuous improvement
• Autonomy: as a self-starter you respond quickly to challenges, working independently using your initiative and seeking guidance only when necessary
• Emotional intelligence and self-awareness: Awareness of how and when to communicate to help improve relationships our outcomes
• Relationship building: able to present a strong professional front, build strong relationships and develop wide networks internally and externally to exert influence on outcomes, get work done through others, without direct authority
• IT proficiency: experience using MS office
• Expert level written and verbal communication skills

Benefits

• 22 days’ annual leave (not including bank holidays), increasing with service
• Pension scheme - If you pay in a minimum of 5% of your pensionable salary every month we will pay in 10%
• Option to join the Healthcare Cash Plan or other benefits such as dental insurance, gym memberships etc.
• 50% off EE mobile pay monthly or SIM only plans
• Exclusive colleague discounts on our latest and greatest BT broadband packages BT TV, including TNT Sports and NOW entertainment
• Shared Parental leave - maximum amount of leave you can share with your partner is 50 weeks
• 3 volunteering days per year
• Access and involvement with our incredible 11 People Networks including Able2 network, Careers network, Ethnic diversity network, Gender equality network and Pride network

With over 175 years of heritage, BT is now the flagship business brand of BT Group. We’ve brought together our best people and capabilities into a B2B powerhouse serving 1.2 million business customers internationally.

We’re a global leader for secure connectivity and collaboration platforms for businesses of all shapes and sizes, from big household names and government departments, right through to sole traders and new start-ups. But it’s not just the technology that matters, it’s what it can do to help them build stronger, smarter, more secure businesses.

We value diversity and inclusion and believe in making a positive impact. We connect for good by championing digital inclusion and equipping people, businesses, and communities with digital skills to thrive.

As a member of our team, you will be part of an organisation that celebrates difference, fosters innovation and provides you with opportunities to be your best. With millions of businesses relying on us daily, joining BT means you can be part of a diverse and multi-skilled team that makes a significant impact to society.

A FEW POINTS TO NOTE:

Although these roles are listed as full-time, if you’re a job share partnership, work reduced hours, or any other way of working flexibly, please still get in touch.

DON'T MEET EVERY SINGLE REQUIREMENT?

Studies have shown that women and people who are disabled, LGBTQ+, neurodiverse or from ethnic minority backgrounds are less likely to apply for jobs unless they meet every single qualification and criteria. We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role but your past experience doesn't align perfectly with every requirement on the Job Description, please apply anyway - you may just be the right candidate for this or other roles in our wider team.