Position Summary:

The Engineering Associate position will assist the engineering team and roofing department with dispatching calls, preventative maintenance work orders, reports, invoices and purchase orders, project coordination and training the ops team on engineering systems. In addition, time management and multi-tasking skills are extremely important; experience with Excel/Google Sheets. 

Job Duties:

Dispatching/Preventative Maintenance/Reports
● Dispatching Calls - Coordinate and dispatch service calls with the Angus work order system. (Tenant Requests &
Preventive Maintenances)
● Issue Work Orders for technician/vendors requests out in the field
● Updating Status on service requests and audit work orders
● Coordinate and assign Preventative Maintenances in Angus with the Technicians
● Generate reports, such as work order count, completion times, response times, status of Preventative Maintenance
● Maintain dispatching sheet for the portfolio
● Updating portfolio access/property assignments for new/departing users and vendors in Angus

SAP/Coupa - Invoices/Bill Backs
● Issue Purchase Orders (POs) for technicians out in the field in Coupa (POs and Non POs, Frameworks, Ad Hoc)
● Code and approve invoices
● Coding bill back POs
● Vendor setup as needed through Coupa
● Check vendor monthly statements for outstanding invoices and process as needed

Project Coordination
● Interior lighting maintenance scheduling (Elizio, Pacific Lighting)
● Filter changes scheduling (Pure Process)
● Water treatment maintenance scheduling (ChemPro)
● Fire Life Safety inspections/notifications/access confirmations/tracking
● Backflow testing & repair work orders (scanning forms, plumbing team’s daily schedule sheet, adding to Passdown)
● Roof inspection POs & repairs coordination with Ops. Tracking of roof information (condition, type, & replacement date)
● Indoor air quality work orders for techs and track UL corrective actions
● Engineering appreciation/monthly birthday events/tech snapshots (bio of new techs)
● HVAC zone map digitizing
● HVAC schedule request digital filing
● Assist Project Managers and Sr. Director as needed

Training
● Assist in training Ops team on Engineering systems

Minimum Qualifications / Other Expectations:

● Possess a high degree of organization and ability to prioritize multiple tasks simultaneously.

● Must be comfortable working in a collaborative environment.

● Strong verbal and written communication skills.

● Strong analytical skills.

● Strong software skills in Word, Excel and Google.

 Compensation:

Base Pay Range: $25.87 - $33.08

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.


Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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