Position/Employment type:

Pricing & Cash Receipting Coordinator / Permanent / full time employee position

Organization/Reporting line:

GardaWorld Critical Infrastructure and Government Services (CIGS), Finance / Reports to Pricing Manager

Place of work/Travel:

DIFC, Dubai, UAE / Occasional requirement to visit in-country projects

Contact and Cooperation:

Internally: Finance Department, Commercial Services Team (CST), Regional Directors (RDs), Regional Operational Managers (ROMs), Human Resources (HR)
Externally: Supplier

Job Outline:

Overview:
 

Pricing Coordinator Role (70%)

The Pricing Coordinator role is responsible for the timely preparation of pricing models for client bids. This involves use of Excel-based cost models to inform the company on the cost base & margins of new business opportunities. Models must address all cost inputs, be current, and follow best practice and provide a record of assumptions essential for the mobilisation and delivery of successful bids.

The Pricing Coordinator will have responsibility for testing the GardaWorld pricing assumptions and methodology. This will require studying actual data from the company financial records and speaking with colleagues from the various departments that provide cost inputs during the bidding process.

Key Responsibilities:

• Undertaking detailed commercial assessments of opportunities once assigned for an opportunity
• Playing a significant role in data collection from current projects to inform pricing decisions.
• Facilitating engagement with costs (held within pricing models) for key personnel such as Bid Managers, Project Managers and Finance Business Partners – allowing access to key cost information.
• Upon contract award, furnishing the Finance Business Partner, Finance Director and Regional Director with the cost information from the final submission. This should be in the form of a Win-to-Deliver Handover folder and contain all relevant cost, cash-flow and asset management information required to produce a Project Budget
• Making recommendations on how to drive additional margin from winning projects, using proven knowledge of the cost build up and planning process
• Support the Pricing Manager and Finance team with the production of internal reports relating to competitor analysis and internal investment.
• Following best practice excel modelling and file management at all times.

Cash receipting Coordinator Role (30%)

The Cash receipting Coordinator role is responsible for the timely allocation of daily cash receipts against the client ledgers. This role will ensure accurate application against invoices and ensure that any deductions are fully understood and accounted for correctly.

The Cash receipting Coordinator role will have responsibility for accounting for WHT (withholding tax deductions) and in turn following up with clients & Business Partners to ensure WHT receipts are received on the a timely basis.

Key Responsibilities:

• Daily application of cash with CIGS entities.
• Understanding of deductions from cash receipt and accounting of these.
• Timely recording of WHT deductions
• Client follow-up on WHT receipts & aged receipts.
• Supporting the Senior Corporate Accountant with ensuring Accounts Receivable is current and accurately accounted.

Accountability:

The Pricing & Cash receipting Coordinator reports directly to the Pricing Manager for their responsibilities stated in this job description, however, will also work closely to the Senior Corporate Accountant for the Receipting duties. These responsibilities will be monitored and managed through performance reviews and supported through the monitoring of their KPIs.

Authority:

As delegated by the Pricing Manager and Senior Corporate Accountant, and in line with the Delegation of Authority Matrix.

Competencies:

• Proven experience of working in a pricing or financial environment
• Expert in the use of Excel
• Excellent analytical skills for understanding client tender requirements.
• Understand of Accounts Receivable cash cycle
• Time management and ability to meet tight deadlines.
• Be familiar with pricing in different currencies and adapting to specific in-country requirements
• Ability to follow clear instructions and be confident reporting into Senior Management
• Strong communication skills both oral and written
• Capability to work collaboratively with all departments
• Proficient across the MS Office suite of programs
• Can stay calm in a pressurised environment
• Methodical approach

Experience and Education:

• Minimum two years’ relevant experience. 
• Degree qualified. 
• A Passed Finalist of a relevant accounting qualification would be desirable but not essential.