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Job Descrption

We are looking to hire an experienced “Back-Office Executive” to join our team.

As a “Back-Office Executive”, you will be reporting to the Financial Manager and assisting with various administrative duties.

To ensure success as a “Back-Office Executive”, you should have extensive experience in office management, the ability to work as part of a team, and the ability to respond quickly to requests from management. Ultimately, a top-class “Back-Office Executive” works quickly and efficiently to provide reliable support for management and the front office team.

Responsibilities:

Sales Department:
• Making and editing proforma invoices
• Booking cars in E-Cars system – Chassis
• Creating sales invoice and receipt vouchers
• Maintaining monthly sales reports (Car Sales)
• Making Purchase orders manually
• Maintaining payment details for customers
• Coordinate with Logistics Team, to generate necessary documents related to sold units,
• Submitting Daily and weekly Report to Head office... and book cars related to Orders,
• Sending customer details to Head Office to prepare the shipment

Logistics:
• Maintaining inventory/ stocks in E-Cars system, (Store & Logistics Management)
• Coordination for Cars Transfer Location
• Monitoring Master inventory (excel file)
• Getting shipping documents (Bill of Lading, Invoice, Packing List, COO) from the suppliers/ Freight

Finance & Accounting:
• Posting purchase invoice and expenses in E-Cars
• Support the Financial department with account reconciliations and other accounts related to Tradex France,

Admin:
• Admin support to higher management
• Ad-hoc duties

Skills

Skills/ Qualifications:
• Bachelor’s degree in business administration or similar field.
• Previous work experience as an Office Executive.
• Excellent organizational skills.
• Knowledge of computer operating systems and MS Office especially in Excel
• Working knowledge of SAGE Software (preferable)
• Ability to work as part of a team.
• High-level written and verbal communication skills.
• Basic knowledge of financial and accounting software
• English Language is Mandatory
• DUCAMZ Experience is Mandatory
• DU

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