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Job Descrption

Salary

The national salary range is £66,314 - £75,810, London salary range is £70,303 - £80,370. Your salary will be dependent on your base location

Number of jobs available

2

Detail of reserve list

12 Months

Region

National

City/Town

National

Building/Site

NATIONAL

Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.

Grade

Grade 6

Organisation Grade for MoJ

Grade 6

Post Type

Permanent

Working Pattern

Full Time, Part Time, Flexible Working

Role Type

Digital

Will the successful applicant have line manager responsibilities?

Yes

Job... description

Chief of Staff

Location: National*

Closing Date: 29 September

Interviews: (subject to change) 18 October

Grade: G6

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: London: £70,303 - £80,370

National: £66,314 - £75,810

Working pattern: Full-time, part-time, flexible working options are all available

Contract Type: Perm

Vacancy number: 88977
• We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office. Office locations can be found ON THIS MAP

The Role

We’re recruiting for two Chiefs of Staff here at MoJ, for the Justice Digital area - the Digital Directorate and Technology Services Directorate.

The Chief of Staff is key in managing and developing strategic relationships between the different Directorates in Justice Digital and key stakeholders across this MoJ, including the office of the Director General - Service Delivery Transformation, as well as senior teams across the 4 key agencies in the department - His Majesty’s Prison and Probation Service (HMPPS), Legal Aid Agency (LAA), Criminal Injury Compensation Authority (CICA) and the Office of the Public Guardian (OPG). The Chief of Staff will also support wider engagement across CDDO colleagues and government.

Representing the Director, the Chief of Staff drives forward their priorities, working closely with the Senior Management Team to contribute to and help drive successful outcomes. This post holder requires an outward-facing, engaged and authoritative style for the Director’s office to support and amplify key messages and priorities.

Objectives of this role:
• Oversee strategic business initiatives, from development through successful execution, under the guidance of senior leadership
• Assist and communicate with executives in decision-making, program management, and initiative implementation
• Review, design, and execute improvements to organisational structure; find knowledge and skills gaps and help address them
• Improve current processes and optimise organisational procedures for efficiency and productivity in the Digital or Technology Services Directorates
• Own the creation of key Director General / Permanent Secretary / Ministerial submissions
• Management of the Justice Digital Directors’ offices, including a Business Manager and a Diary Manager

To help picture your life at MoJ Justice Digital please take a look at our blog and our Digital and Technology strategy 2025

Key Responsibilities:
• Work with the Director to maximise value, by ensuring a clear focus on priorities, routing and collating work effectively and using your judgement to support the work of the directorate both within and outside the Justice Digital Directorate
• Act as an informed advisor to the Director, providing clear and rapid analysis of key issues and strategies across the programme and wider stakeholder landscape, providing situationally aware advice and handling plans for emergent issues.
• Be responsible for ensuring join up across the Directorate SLT and that wider inputs into the leadership team issues are well considered, joined up and timely.
• Run and participate in the monthly SLT meetings and both curate a thoughtful agenda as well as deliver on cross cutting actions and outcomes decided on by the group, leading on work streams as and when appropriate to deliver initiatives from concept to completion.
• Manage and act as a point of contact for the Director’s team, senior stakeholders including Director Generals, Ministers and Permanent Secretaries on behalf of the Director, liaising and sharing information on key priorities and ensuring connections are made as necessary.
• Lead a high performing team that can operate at pace within ambiguity, in a high profile, politically sensitive environment.
• Be able to shape and influence teams and stakeholders to ensure that organisational priorities are realised, surfacing tensions and resolving conflicts when they occur.
• Be able to digest a wide range of information at pace; handling both quantitative and qualitative evidence to provide situationally relevant and appropriately nuanced recommendations for senior stakeholders.
• An ability to manage a large number of issues, workstreams and initiatives concurrently and be able to track things over the line to completion in a timely manner, including when they are being delivered through others.
• Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications.
• Lead the business support team and have line management responsibility for a small group of people

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!

Benefits
• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• A £1k per person learning budget is in place to support all our people, with access to best in class conferences and seminars, accreditation with professional bodies, fully funded vocational programmes and e-learning platforms.
• Staff have 10% time to dedicate to develop & grow.
• Generous civil service pension based on defined benefit scheme, with employer contributions of 28.97% from April 1st 2024 (Contribution Rates).
• 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday. 5 additional days of leave once you have reached 5 years of service.
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app.
• Bike loans up to £2500 and secure bike parking (subject to availability and location).
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

Person Specification

Skills and experience:
• Effective decision-making skills: You have proven experience that you can easily make informed decisions, considering various factors and potential impacts in a complex and technical environment.
• Strategic vision: You demonstrate a deep understanding of the broader context and strategic goals, effectively aligning your work.
• Communicator: You can articulate ideas clearly, collaborate with a range of audiences, and provide quality advice. This includes the ability to write submissions for senior stakeholders
• Agile working: Handle multiple tasks efficiently and adapt to changing priorities.
• Personal Resilience: Manage pressure, maintain focus, and stay composed during challenging situations.
• Excellent stakeholder management experience inside and/or outside of government.
• Experience of working in a digital/tech organisation.
• Previous experience working in a Private Office environment or as a Senior Executive Assistant to C-Suite or as a Chief of Staff.

Willingness to be assessed against the requirements for BPSS clearance.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

How to Apply

Candidates must submit a CV and a suitability statement, which describes your previous experience working in a Private Office environment or as a Senior Executive Assistant to C-Suite or as a Chief of Staff.

Failure to provide both documents will result in a rejection of your application.

Should we receive a high volume of applications, a pre-sift based on ”Experience of working in a digital/tech organisation” and “previous experience working in a Private Office environment or as a Senior Executive Assistant to C-Suite or as a Chief of Staff” will be conducted before the panel sift.

In Justice Digital, we recruit using a combination of the Government Digital and Data Profession Capability and Success Profiles Frameworks. We will assess your Experience and the following Behaviours during the assessment process:
• Communicating and Influencing
• Seeing the Big Picture
• Working Together

A diverse panel will review your application against the Person Specification above.

Successful candidates who meet the required standard will then be invited to a 45-minute panel interview held via video conference. A short verbal challenge will be shared in advance and will be presented during the interview.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Terms & Conditions

Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk

Closing Date:

29/09/2024, 23:55 hours.

Contact information

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com

Please quote the job reference - 88977.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:
• You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
• You were studying abroad
• You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

Supporting document 1

Chief of Staff_JD.docx – 13KB Opens in a new window

Converted File Chief of Staff_JD.docx.pdf – 54KB Opens in a new window

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Use of Artificial Intelligence (AI)

You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.

For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

For further information and to apply for this position please see the following link: https://www.jobtrain.co.uk/justicedigital/Job/JobDetail?jobid=464&isPreview=Yes&advert=external.

This job is broadly open to the following groups:
• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

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