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Personal Assistant, FTC, UHNW Family Office, London

Industry: Administrative and Secretarial, Personal Assistant

Job Type: Contract

Date: 26 July 2018

This is a 9-month fixed term contract with potential to become a permanent position.

Our client needs a pro-active, highly organised and experienced PA to join their team.

Duties include but are not limited to:
• Managing busy Chairman’s diary (complex travel itineraries, drivers’ schedules, dining reservations, meeting schedules and delegations) as well as providing full administrative support.
• Management of Chairman’s family affairs (arranging drivers, complex travel aspects, booking doctor’s appointments, coordinating personal trainers, dining arrangements, personal shopping, household maintenance/administration).
• Project management within building and design, contract negotiations, building control and organisational matters, other project-related matters.
• Organising parties and prestigious VIP events.
• Management of... cars, holidays and all personal affairs.
• Data, expenses & filing management.
• Handling petty cash and the Chairman’s expenses, in conjunction with the internal accounts department.
• Raising Purchase Orders, managing and placing orders.
• Organising external/internal meetings as well as producing board meeting papers, agendas, and facilities for meetings.
• Dealing with incoming and outgoing correspondence.
• Looking after the Chairman’s visiting VIP guests, ensuring their requirements and expectations are met.
• Working closely with staff in global offices and across time zones.
• Household personnel management, rotas/holidays/training organisation.

The role will be based over 80% of the time in the family’s Mayfair private residence and sometimes in the office if required.

The ideal candidate will have:
• 1-3 years of PA/Administrative support experience in the UK.
• Project Management exposure will be highly preferred.
• A degree is preferred.
• Tons of common sense.
• Superb organisational skills.
• Good MS Office and typing skills.
• A quick learner.
• Ability to prioritise, multi-task and take initiative.
• Ability to work within a close-knit team.
• Eye for detail.
• Ability to adapt to last minute changes.
• Ability to demonstrate discretion at all times.
• Proactive and able to work on own initiative.
• Flexible and versatile.
• Strong attention to detail.
• Good communication skills.
• Must be able to adapt quickly and easily to change and to work as part of a team.
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