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Job Descrption

Working closely with the rest of the Security & Compliance Team, the Administrator will be accountable for supporting the Security & Compliance team to deliver project work related to audit and certification.

The ideal candidate would be a committed, passionate and motivated individual to join the team to further strengthen compliance. They will be a completer / finisher with an eye for detail demonstrating a commitment to supporting quality, professionalism and integrity. The candidate must have a pragmatic approach, be able to see the bigger picture/object and be able to be self-supporting and as such break down the tasks into the objectives to achieve the goals.

Key accountability's include:
• Keep records and reports up to date
• Organise, schedule, coordinate and minute meetings
• Update and or create new policies and procedures publishing these in line with our internal document control
• Communicate and socialise the new or updated policies and procedures and track compliance... to these
• Setup, coordinate and execute policy validations table-top and simulation events/exercises
• Coordinate stakeholders including customers and external auditors
• Coordinate and monitor tasks and workplans working closely with the Site Managers and relevant teams across the business
• Coordinate pre-audit work for regulatory compliance audits from records held on various systems and ensure appropriate audit evidence is collated for the auditors (training will be given on systems where needed)
• Send out pre-audit information to teams and sites in advance of the audit date.
• Coordinate answers to queries as required and keep good records
• Participate in debrief sessions to note and cascade lessons learned, use Teams
• Planner to track and monitor these for completion
• Handle technical issues in their area of expertise
• Support and training will be given to maintain up to date knowledge of audit tools, priorities and key activities that need to be supported and coordinated

KNOWLEDGE & EXPERIENCE
Must have's
• Relevant professional qualification including (but not restricted to) NVQ in business and administration or completion of a degree in business or a similar relevant subject
• Must have excellent communication skills
• A minimum of 1 years' experience of working with stakeholders within a fast paced, dynamic environment
• Meticulous approach with a drive for accurate, transparent and high quality results
• Striving to achieve adequate solutions to achieve sound outcomes
• Proven strong stakeholder engagement including coordination of meetings record keeping and reporting
• Fluent in English (speaking/writing), other European languages especially Spanish is a plus but not required
• Proven analytical, evaluative, and problem-solving abilities
• Competent with end-user IT equipment and systems, including extended Microsoft Office, Teams and SharePoint skills
• Keen to learn about new systems (with appropriate training and guidance)

You must be based in the UK and open to travel to London on occasion

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