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Job Descrption

Mass Movement is a dynamic and fast-paced company representing some of the industry's top creative directors, show producers, show directors, and choreographers within its roster. We offer clients the very best talents for their specific needs. We work across global events, experiences, brand launches, sports entertainment, fashion & VIP events - from show business through to big business. We 'white label' our services to major production entities globally who come to us for their 'live' requirements. We are first and foremost collaborators and we work extensively across a myriad of incredible projects for a blue chip client base.

We need a highly organised and proactive PA / Office Manager to join MM to provide crucial support across multiple areas of our business.

Job Overview

You will be at the heart of things, managing the day-to-day, assisting with projects and productions, facilitating client needs & providing personal support to the key Directors and Creatives. You will need... to juggle multiple responsibilities - including running the office in Warwick Avenue, Maida Vale and that's just for starters!

Key Responsibilities

Personal Assistant Duties: Provide administrative support to senior management, including diary management, travel arrangements, and meeting coordination.Assist with communication and correspondence on behalf of senior team members.

Office Management: Oversee the day-to-day running of the office, ensuring all operations are efficient and organized. Manage office supplies, equipment, and general upkeep.Liaise with external vendors and service providers.

Production Support: Assist with planning and logistics for pitches, productions, and events.Handle production-related admin, such as scheduling, budgeting, invoicing and liaising with suppliers, venues, and other stakeholders. Support the team and their clients throughout the projects we work on. Assist with artist contracts, availability, and bookings. Communicate with clients and creatives ensuring information flows smoothly between all parties.

Key Requirements: Prior experience in a Personal Assistant or Production Assistant role (ideally in the entertainment, creative, or talent management industries) would be helpful. Strong organisational and multitasking skills with the ability to prioritise. Excellent written and verbal communication skills. IT literate. Familiarity with production processes, and an interest in the creative arts and live events. Ability to work well under pressure in a fast-paced environment. Proactive, solution-oriented, and able to anticipate the needs of the team and above all be a team player yourself.

To Apply please send CV and a brief cover letter to luca@massmovement.uk.com with the subject line "Personal Assistant / Office Manager Application".

Job Type: Full-time

Pay: £30,000.00 per year

Schedule:
• Monday to Friday

Work Location: In person

Reference ID: Personal Assistant / Office Manager
Expected start date: 06/01/2025

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