Company Description

Informa Connect are part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections. We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

Job Description

Reporting into the Digital Delivery Manager, the Digital Delivery Coordinator will give you the opportunity to become highly skilled in delivering best in class hybrid events across Informa Connect, TLA & Global Finance. The portfolio will focus on a growing number of hybrid event products. The role will revolve around a comprehensive list of responsibilities for hybrid event delivery that occur throughout the hybrid event (Smart event) lifecycle. 

Success in this role will be delivery of high quality, cost-effective and sustainable event experiences to agreed KPI’s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.  

Responsibilities 

Project Management/Delivery (60%)

• Pre-Event
  • Take ownership of delivering the digital elements of Smart events, which include building event platform and app, completing uploads/imports (such as attendee lists, branding assets, and event resource materials), assigning role types and permissions, building all aspects of the event agenda and networking functions, facilitating all back-end admin tasks such as polling and push notifications
  • Attend event planning meetings, presenting clear and concise updates, identifying and addressing any impacts to the event and proposed resolutions
  • Undertake platform tech and quality assurance checks with Digital Delivery Manager
  • Support the wider team with digital delivery issues
  • Manage the lead retrieval process with the sponsor and exhibitor delivery manager to ensure quality delivery of leads.
  • Supporting the wider team on all aspects of the event execution
  • Maintain strong customer service with response times set at less than 24 hours
  • Prepare, proof, organize production and arrange delivery of necessary materials for conference and/or expo onsite documentation
  • Help team to ensure all Health & Safety requirements are met
  • Help to embed sustainability into every event in line with Informa’s FasterForward approach
• Onsite
  • Manage the on-the-day delivery of the Smart events, such as: staffing the event platform help desk onsite, troubleshooting attendee log-in issues, managing polls and notifications
  • Make amendments to the platform as required
  • Provide updates as needed on session attendance and engagement for sponsor assets/areas as requested (end of each day)
  • Share behavioral patterns with key stakeholders (SPEX, marketing etc.)
  • Be main point of contact onsite for any speaker, sponsor, and customer service issues relating to the platform/app

Administration (20%)

• Data capture and analytics – Undertake all necessary event administration tasks, including KPI data forms, business reports, accreditation administration and providing data for debrief meetings
• Provide Sponsorship (or data delivery team) with post event data reports and circulate final attendee lists
• Prepare and upload FAQs onto digital platform.
• Continually introduce ideas for improving processes to eliminate obsolete workflows and tools with little customer value or ROI.
• Distribute presentation material and/or recordings from the event for attendees

Collaboration/Best Practice (20%) 

• Serve as the main point of contact for the full event team on all things digital
• Prepare notes for de-brief meetings and ensure all stakeholders are clear on their role within these meetings  
• Undertake regular engagement and feedback with key internal and external stakeholders  
• Attend all scheduled meetings with internal stakeholders, Smart Events delivery team, marketing, SPEX and the wider event team
• Follow a customer-first approach that provides efficient, effective and best practice services
• Regularly meet with the Digital Delivery Manager to ensure projects are being delivered correctly and on time 
• Use stakeholder feedback to help improve processes and client experiences  
• Coordination with and support the wider Smart Events Delivery Team as required for hybrid events
• Performance of special projects in collaboration with other teams as requested

Qualifications

Required Experience

• An understanding of how to successfully deliver world class digital, hybrid and/ or live event experiences would be advantageous  
• Professional experience in a B2B or B2B media industry is desired but not essential.
• A strong communicator who can confidently liaise with all levels internally and externally  
• Tech savvy and willing to adopt and embrace new technologies  
• Understanding of how to use data in decision making 
• Candidate must have the ability to effectively manage multiple projects and work in a fast-paced environment.
• Detail-oriented, excellent written and verbal skills, extremely organized
• Ability to work with various teams and be able to work under pressure when last-minute tasks arise.
• An entrepreneurial spirit who is ready to take on an exciting challenge and is willing to take the initiative in the execution of virtual events

Additional Information

Why work at Informa? 

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally. Our benefits include: 

• Learning and development plan to assist with your career development   
• 25 days annual leave, 4 days for volunteering and a day off for your birthday!  
• Competitive Benefits
• Work with high quality specialist products
• Bright and friendly staff who are all “expert’s experts” and additional training and development for helping you achieve your career aspiration   
• Share-Match options - become a shareholder   
• Regular social events and networking opportunities  

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, colour, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, citizenship, or other protected characteristics under local law.