About the Role

As an Executive Assistant at S4 Capital Group, you’ll play a pivotal role in coordinating various events and managing crucial administrative tasks. We are seeking someone who thrives in a dynamic environment and is adept at handling diverse responsibilities with precision and efficiency.

Responsibilities:

• Liaise with conference organizers to coordinate speaking opportunities
• Confirm all logistics regarding speaking engagements and attendance at events.
• Collaborate internally with Marketing and Media teams to promote events and internal networking opportunities.
• Maintain and update the Master events tracker regularly, ensuring future events and speaking opportunities are secured based on current year's activities.
• Manage all Investor Roadshows (IR) with HSBC, Dowgate, Jefferies, including communication with respective points of contact, calendar entries, itinerary updates, and schedule coordination.
• Coordinate Results day activities, including press arrangements and related logistics.
• Provide diary and meeting backup support by understanding the intricacies of schedules and internal workings to seamlessly take over management when necessary.
• Assist in scheduling and coordinating virtual meetings, face-to-face meetings, events, interviews, podcasts, and investor meetings.
• Aid in AGM arrangements and S4 Annual Report preparations.
• Maintain the Social Engagement Tracker and Powerscourt (Google Sheets) to ensure accurate records.

About You

The essentials:

• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and Google Sheets.
• Ability to manage multiple tasks and deadlines effectively.
• Discretion and professionalism in handling confidential information. 

Not a must, but a plus:

• Prior experience in event coordination or executive assistance roles.
• Familiarity with financial or investor relations environments.
• Knowledge of social media engagement tracking tools.
• Previous experience with diary management and scheduling software.

At Media.Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

#LI-FP1

About Media.Monks:

Media.Monks is the purely digital operating brand of S4Capital plc that connects 8,600+ digital natives across one global team. We are united by a mission to shift industries forward and pave the path towards ambitious outcomes so our clients and our people can realize their full potential for growth. Our unified model combines solutions in media, data, social, platforms, studio, experience, brand and technology services to help our clients continuously reinvent themselves throughout increasingly rapid cycles of disruption. Our efforts to shape culture, build innovative technologies and unlock the future of growth have earned recognition from numerous esteemed panels: we maintain a constant presence on Adweek’s Fastest Growing lists (2019-22), regular recognition at Cannes Lions, inclusion in AdExchanger’s Programmatic Power Players (2020-23), the title of Webby Production Company of the Year (2021-23), a record number of FWAs, and have earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023. Together, these achievements solidify our experience in digital innovation, excellence in craft, and commitment to personal growth.

While we continue to grow our teams, please be mindful of fraudulent job postings and recruiting activities that may use our company name and information. Please be mindful to protect your personal information, especially your national identification number, and bank account information during a recruiting process. While Media.Monks may reach out to potential candidates via LinkedIn, we will always ask applicants to apply through our website (https://media.monks.com/careers) and will never ask for payment or bank account information during the recruitment process.

• Responsible for resourcing and implementing security controls for your teams processes and systems
• Responsible that all your personnel apply information security in accordance with the established information security policy