Company Description

The Personal Investment Management & Financial Advice Association (PIMFA) is the trade association for firms that provide wealth management, investment services and advice to everyone from individuals and families to charities, pension funds, trusts and companies. Our sector currently looks after £1.65 trillion in private savings and investments and employs over 63,000 people.

We are a small team with a culture of collaboration, innovation and excellence, who continues to serve its members through hybrid working, and in 2023 we were awarded as one of the Sunday Times ‘Best Small Places to work’ in the UK. We have a can-do attitude, which makes PIMFA a great place to work.  Our team consists of hardworking, fresh-thinking people of all ages who are friendly, good-humoured and dedicated.

PIMFA is the voice of the personal wealth sector – championing financial health for every individual. Whether we’re advocating for and creating positive regulatory and policy change, connecting people from across the industry, providing hands-on guidance and support, or challenging misconceptions of the personal wealth sector – we always have the interests of our members and their clients at heart and work to help ensure the UK remains a financial global centre of excellence.

Our members look to us for sector-specific strategic direction and analysis of market trends and changes, policy and regulatory advocacy, insights and implementation support, networking, and learning and development.

www.pimfa.co.uk

Job Description

We are looking for a pro-active and capable Admin Assistant to perform a variety of administrative and clerical tasks.  Duties of the Admin Assistant include providing support to the Comms & PR Director, assisting in daily tasks and managing general administrative activities.

The ideal candidate will be a good team-player, assertive, a confident communicator, highly organised, adaptable and have experience working within a busy environment.  They will also have excellent oral and written communication skills and be able to organise their work using tools, such as MS office and other company systems. Capabilities in WordPress and/or Power BI are an advantage but not essential.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of the Comms & PR Directors office.

Qualifications

Some of the key responsibilities of the role include, but are not limited to:

• Managing a complex diary
• Scheduling, internal and external, in person and virtual meetings/calls
• Booking meeting rooms/venues as required
• Writing and distributing emails
• Booking travel when required
• Managing and screening incoming calls
• General duties, including updating documents, writing emails etc.
• Filing and document management
• Creating meeting minutes
• Working closely with the wider Comms & PR team
• Various ad hoc activities

Requirements

• Proven experience as an Admin Assistant or similar role
• Strong organisational skills and the ability to prioritise work and multi-task
• Good telephone manner
• Proficiency in MS Office and Suite
• Inbox management – Outlook
• Good communication skills essential and be a team player
• Excellent written and verbal communication skills, with attention to detail

Additional Information

What is in it for you? 

• A permanent, part-time opportunity with a competitive annual salary of up to £26k - 4 days per week (FTE equivalent, £32,500)
• Workplace pension scheme (on completion of probation)
• Option to join a medical scheme (on completion of probation)
• Life assurance
• 25 days holiday (pro-rata for part-time) plus Christmas/New Year closure
• Genuine work-life balance with flexible working offered. Predominantly home-based but expected to attend regular internal and external meetings as required (expenses and per-diem allowances for all travel from home base); drop-in space available in London but with hubs in other UK cities (Manchester and Reading)
• Continuous learning and development. Opportunity to grow with a supportive management structure to help you realise your potential
• Holistic support
• PIMFA is an equal opportunities employer and was voted in the top 100 best places to work, small businesses by the Sunday Times 2023

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